RunYourOwnCamp
From OpenSQLCamp
Contents |
Badges
- Printed label badges cost about $.50 / badge to produce
- Reusable nametags from bandpasses.com cost about $1.50/badge
Logistics
- Arrange for a volunteer or two with cars to help get items from one place to another the night before and after
- Arrange for a volunteer to be a 'runner' - making sure that water is available to speakers and attendees, checking in on recording equipment and getting the attention of the organizers when needed.
- Arrange for a volunteer to buzz people in
- Arrange for a volunteer to hand out tshirts and nametags on the first day
Food
- Coffee: used 10 gallons on the first day, 7 gallons on the second day, remember to have non-dairy creamer/soy milk (~100 people)
- Provide food for those who require a gluten-free diet
- Have a plan for water
- Tang was awesome
- Orange Juice in the morning was popular
- Take counts of food consumed on the first day, and adjust second day orders to meet demand
Venue
- Location should hold at least 120 people
- May need event insurance
- Get extra power cords and extension cords
Organizing Talks
- Demonstrate putting talks up
- Come up with a rating system to help put talks in the correctly sized rooms
Hackathon
- Have table tents or something to help identify groups that are hacking together and the projects that they have
Parties
- Create a wiki page to help people organize meetings / food before, after and during the conference
